Purchasing officer job description

Purchasing officer job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Purchasing officer position.

You also ref top job materials for Purchasing officer as below (at the end of this post):

• Top 18 purchasing job descriptions
• 56 purchasing interview questions
• Top 9 skills for purchasing positions
• Top 12 books for purchasing management

Key duties/responsibilities of Purchasing officer

You can ref some job descriptions for Purchasing officer as follow:

Job description sample 1

1. Ensure competent quality execution of all regular purchasing duties and administrative works.

2. Maintain complete updated purchasing records/data and pricing in the system.

3. Prepare reports and summarize data including sales report and book value.

4. Schedule store visits and conduct competitor survey.

5. Execution and monitoring of all regular purchasing duties.

6. Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.

7. Assist in managing and following up overseas orders.

8. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.

9. Support relevant departments with quotations for the purpose of tenders.

10. Coordinate with suppliers to ensure on-time delivery.

11. Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.

12. Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.

13. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

14. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

15. Purchase and issue order in accordance to specification.

16. Plan and manage inventory levels of materials or products.

17. Source for new parts, suppliers or sub-contractors when the need arises.

18. Monitor and co-ordinate deliveries of items between suppliers (local and overseas).

Job description sample 2

1. Extensive contact and coordination with staff at various levels and departments.
2. Preparation of Cone of Silence report to Small Business Development (SBD).
3. Retrieval of proposals from the Clerk of the Board and preparation of the proposal boxes for the selection committee members.
4. Preparing the List of Respondents for each solicitation received, retrieving of proposals, preparing of submittal boxes for selection of committee members.
5. Verification of proposers’ federal identification numbers and local business tax licenses for the local business preference.
6. Providing SBD with information on firms included in proposals that are not in SBD’s database.
7. Preparation of ISD’s forms, committee evaluation, reference verification, pre-qualification and past performance evaluation reports.
8. Responsible for coordinating all technical and web assistance for the A&E Unit and archiving of files and preparation of public records requests.
9. Scheduling meetings and assisting the A/E Coordinators at Pre-submittal Project Briefings and Oral Presentations.
10. Preparing A/E quarterly reports.
11. Other clerical assistance including, but not limited to preparation of excel spreadsheets/reports, sign-in sheets and other documents required for the selection process.

Tips to write Purchasing officer job description

Top 7 job description forms.

5 steps to writer write an effective Purchasing officer job description.

12 tips to write Purchasing officer job description.

• Base on the above job description, you can set up: Purchasing officer daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Purchasing officer KPIs, Purchasing officer KRAs, Purchasing officer job objectives/goals, job standards/requirements, job specifications/qualifications.

Purchasing officer qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Purchasing officer ) to determine job criteria for Purchasing officer position. Purchasing officer’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Purchasing officer qualifications:

1. Certified Professional Public Buyer (CPPB)
2. Certified Professional in Supply Management (CPSM)
3. Certified Purchasing Manager (CPM)
4. Certified Public Purchasing Officer (CPPO)
5. JD degree from a recognized, accredited institution.
6. Five (5) years of recent, directly related experience in contract administration preferably in a federally-funded collaborative grants/contracts environment including vendor bidding competitive experience such as vendor negotiations, Requests for Proposals (RFP), evaluation of RFP.
7. Five (5) years supervisory experience in the development and administration of contracts and/or procurements including management oversight of procurement or purchasing staff.

Purchasing officer career advice

Below are top useful guides for Purchasing officer career:

Top 9 skills for purchasing management
Top 12 books for purchasing management
• Top 18 purchasing job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Purchasing officer job search tips

Below are top materials for Purchasing officer job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 56 purchasing interview questions
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Purchasing officer performance appraisal

• Purchasing KPIs (this post includes metrics to measure Purchasing officer performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Purchasing officer KRAs/scorecard

Purchasing officer wages, salary

Below are useful materials for Purchasing officer wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: automotive, F&B, construction, inventory, hotel, hospital, medical, manufacturing, materials, project, production, logistics, retail, restaurant, warehouse, technical…

If you need more free Purchasing officer job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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2 Responses to “Purchasing officer job description”

  1. rajiv gupta says:

    pl sug me

  2. rulther says:


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