Purchasing clerk job description

Purchasing clerk job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Purchasing clerk position.

You also ref top job materials for Purchasing clerk as below (at the end of this post):

• Top 18 purchasing job descriptions
• 56 purchasing interview questions
• Top 9 skills for purchasing positions
• Top 12 books for purchasing management

Job purpose of Purchasing clerk

To be responsible for processing the non-inventory orders. This includes, but is not limited to, accepting and placing supply orders and related customer service.

Key duties/responsibilities of Purchasing clerk

You can ref some job descriptions for Purchasing clerk as follow:

Job description sample 1

1. Maintain system of ordering materials, supplies, and equipment.
2. Communicating with all department representatives for supplies and budget guidelines.
3. Returns processing/credits.
4. Invoice problem resolution.
5. Coordinate Material Safety Data Sheet system with Environmental Services department.
6. Confirmation of order quantity, pricing, and availability.
7. Order follow-up (telephone/email communication).
8. Ensures accuracy of all orders and
9. Creation of purchase orders.
10. Communication of orders to vendors.
11. Annual standing purchase orders.
12. Checks all deliveries/packages and distributes appropriately
13. Organizes storage and cataloguing supplies/equipment in accordance with department and hospital policies.
14. Assist with standardization compliance of routing guidelines.
15. Periodic SAP system clean up.
16. Ensure audit compliance and order accuracy.
17. Work with accounts payable for new vendor set-up.

Job description sample 2

1. Compile and maintain records of business transactions and activities of Purchasing department while supporting the Purchasing Department, Director, Materials and others as needed.
2. Perform routine (off-shelf) and special order purchasing.
3. Track and expedite orders.
4. Perform other clerical duties related to purchasing as assigned.
5. Prepare Purchasing/Materials correspondence with limited supervision/direction.
6. Review e-mail and voicemails relating to critical issues as requested.
7. Within established guidelines, determines if action is required and drafts responses.
8. Compile information from several sources to prepare reports, etc.
9. May assist with budget preparation.
10. May assist in documenting action items and next steps resulting from meetings.
11. As appropriate, follow-up to ensure that such activities have been completed.
12. Maintain files, orders supplies, form and other resources so that paperwork and information is readily available.
13. Make suggestions to better facilitate or improve administrative processes.
14. Compose business correspondence, monitor external/internal communications, address communications in an expeditious manner and brings critical issues to the immediate attention of the manager.

Job description sample 2

1. Planning, organizing and directing the purchasing, ordering, receiving, issuing and delivering of supplies and equipment vital to the ongoing daily operations of our manufacturing facility.
2. Obtain and evaluate vendor quotes.
3. Review contracts, bids and proposals for price
4. Work with corporate purchasing team members to keep an ongoing dialogue and open line of communication with the plant.
5. Work in a team environment to ensure the highest level of professional service

Tips to write Purchasing clerk job description

Top 7 job description forms.

5 steps to writer write an effective Purchasing clerk job description.

12 tips to write Purchasing clerk job description.

• Base on the above job description, you can set up: Purchasing clerk daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Purchasing clerk KPIs, Purchasing clerk KRAs, Purchasing clerk job objectives/goals, job standards/requirements, job specifications/qualifications.

Purchasing clerk qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Purchasing clerk ) to determine job criteria for Purchasing clerk position. Purchasing clerk’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Purchasing clerk qualifications:

1. 2-5 years experience in purchasing prefer in a manufacturing environment
2. Competent in stock control and inventory procedures
3. Knowledgeable in basic principles and practices of public purchasing, including competitive bidding practices.
4. Excellent communication skills (verbal and written)
5. Proficient computer skills in MS Word and Excel. Prefer experience in ERP/MRP system
6. Ability to perform basic arithmetic

Purchasing clerk career advice

Below are top useful guides for Purchasing clerk career:

Top 9 skills for purchasing management
Top 12 books for purchasing management
• Top 18 purchasing job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Purchasing clerk job search tips

Below are top materials for Purchasing clerk job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 56 purchasing interview questions
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Purchasing clerk performance appraisal

• Purchasing KPIs (this post includes metrics to measure Purchasing clerk performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Purchasing clerk KRAs/scorecard

Purchasing clerk wages, salary

Below are useful materials for Purchasing clerk wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: automotive, F&B, construction, inventory, hotel, hospital, medical, manufacturing, materials, project, production, logistics, retail, restaurant, warehouse, technical…

If you need more free Purchasing clerk job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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