Administrative executive job description

Administrative executive job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Administrative executive position.

You also ref top job materials for Administrative executive as below (at the end of this post):

• Top 16 administrative job descriptions
• Top 64 administrative forms
• 74 administrative interview questions and answers
• Top 9 skills for administrative positions
• Top 12 books for administrative positions

Job purpose of Administrative executive

To provide administrative support to our center. This position will initiate and coordinate the clerical functions required in effective implementation of administrative policies of the company program.

Key duties/responsibilities of Administrative executive

You can ref some job descriptions for Administrative executive as follow:

Job description sample 1

1. Works with standard and advanced spreadsheets, databases, and word processing software packages.
2. Prepares itineraries, agendas, and expense reports.
3. Organize and maintain file and records.
4. Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.
5. Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification.
6. Create meeting agendas, notifications, and follow up items.
7. Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc.
8. Provide technical support and vendor interface.
9. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
10. Makes high level contacts of a sensitive nature inside and outside the company.
11. Coordinate and Administer the Management calendar.
12. Planning and scheduling projects and ensuring timely completion.
13. Manage all aspects of the business unit operating budget.
14. Maintain the security of confidential information.
15. Maintaining business/customer contact database, corporate files and business plans.
16. Conducting Internet research; reviewing and synthesizing information.
17. Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management.
18. Composing, designing and editing correspondence and reports.
19. Producing complex and professional looking PowerPoint presentations.
20. Perform executive administrative tasks associated with supporting the President of the Wound Care Business.
21. Coordinating workflow and maintaining a productive work environment.
22. Excellent calendar management skills, scheduling complex meetings and handling logistics.
23. Coordinating complex domestic and international travel arrangements and international meetings.
24. Interacting with customers, senior-level executives, and all other levels of employees.

Job description sample 2

1. Coordinates office operations such as meetings, communications, events, and reports.
2. Maintains extensive files and records for the unit.
3. Maintains accurate calendars, schedules, and key dates.
4. Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.
5. Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.
6. Provides clear communications on the Executive”s behalf both within and outside the unit.
7. May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
8. Participates in organizing and implementing special events including conferences and receptions.
9. Maintains legislative contacts by campus for lobbying report.
10. Drafts documents such as legislative bill memos and maintains files/records and time sensitive information.
11. Responsible for office management including e-procurement accounts using CUNYfirst, processing bills, and working with New York State contracts.
12. Manages the Director”s complex calendar, prioritizes meeting requests, and secures travel arrangements.

Job description sample 3

1. Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
2. Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.
3. Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
4. Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
5. Procures required internal and external resources and services and manages their utilization.
6. May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
7. May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
8. Manages academic affairs units scheduling and faculty workload process and reporting.
9. Administers a comprehensive portfolio of services, and assesses the various components of the Unit to improve services to students, faculty and staff.
10. Supervises staff and maintains budget consistent with Academic Affairs Unit.
11. Provides administrative support to the Academic Affairs Unit.
12. Coordinates office operations such as meetings, communications, events, and reports.
13. Maintains extensive files and records for the unit.
14. Maintains accurate calendars, schedules, and key dates.

Tips to write Administrative executive job description

Top 7 job description forms.

5 steps to writer write an effective Administrative executive job description.

12 tips to write Administrative executive job description.

• Base on the above job description, you can set up: Administrative executive daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Administrative executive KPIs, Administrative executive KRAs, Administrative executive job objectives/goals, job standards/requirements, job specifications/qualifications.

Administrative executive qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Administrative executive ) to determine job criteria for Administrative executive position. Administrative executive’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Administrative executive qualifications:

1. Bachelor”s Degree required.
2. Two (2) years of legislative experience supporting a senior level executive in a complex public, private or government organization preferred
3. Detail oriented and accurate with strong analytical, evaluative, and research skills
4. Effective editing, proofreading, and oral/writing communication skills
5. Energetic, flexible, and customer focused with strong interpersonal skills to effectively communicate with a wide range of individuals and constituencies in a diverse community
6. Strong organizational and follow-through skills to coordinate work plans, prioritize work, manage

Administrative executive career advice

Below are top useful guides for Administrative executive career:

Top 9 skills for administrative management
Top 12 books for administrative positions
• Top 64 administrative forms
• Top 16 administrative job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Administrative executive job search tips

Below are top materials for Administrative executive job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 74 administrative interview questions and answers
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Administrative executive performance appraisal

• 40 administrative KPIs (this post includes metrics to measure Administrative executive performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Administrative executive KRAs/scorecard

Administrative executive wages, salary

Below are useful materials for Administrative executive wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: accounting, business, construction, retail, sports, healthcare, hotel, event, it, non-profit, medical, property, school, sales, university, restaurant, hospital, database…

If you need more free Administrative executive job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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