Administrative clerk job description

Administrative clerk job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Administrative clerk position.

You also ref top job materials for Administrative clerk as below (at the end of this post):

• Top 16 administrative job descriptions
• Top 64 administrative forms
• 74 administrative interview questions and answers
• Top 9 skills for administrative positions
• Top 12 books for administrative positions

Key duties/responsibilities of Administrative clerk

You can ref some job descriptions for Administrative clerk as follow:

Job description sample 1

1. Ask for additional business from customers, and provide leads to sales for potential new opportunities.
2. May reconcile cash and checks collected and prepare deposits.
3. Maintain the confidentiality of correspondence, documents, discussions, meetings and telephone calls.
4. Oversee the operation of various office machines to include copier, computer, fax, phone and mail machine.
5. Administer freight pick-up process, as required.
6. Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents, as needed.
7. Manage inventory of office supplies and initiate orders.
8. Perform overage, shortage and damage (OS&D) functions, as required.
9. Demonstrate internal and external customer service.
10. Perform data entry for special on-going projects.
11. Comply with all applicable laws/regulations, as well as company policies/procedures.
12. Communicate with sales and operations.
13. Assist customers to determine pick-up or delivery needs and/or status and respond to billing questions.
14. Perform daily clerical duties such as answering and screening telephone calls; taking messages; sorting and distributing incoming mail and faxes; copying and collating; and other routine duties necessary to assist senior personnel and departmental management.
15. Perform administrative functions, including but not limited to; filing, answering phones, imaging.
16. Verify and complete required documentation and reports, including but not limited to; productivity information.

Job description sample 2

1. Answers and directs incoming calls in a professional, efficient and effective manner to ensure timely telephone communications.
2. Greets and assists visitors and job applicants; screen and/or announce to appropriate manager.
3. Prepares and coordinates all FedEx shipments as required; sends routers and information to Illinois three times per week; sorts and delivers all incoming
4. FedEx and UPS shipments.
5. Routes, tracks, and completes final awards for the Ideas Unlimited program.
6. Compiles data and runs reports for a variety of requirements; formulates new spreadsheets and databases as needed.
7. Codes all invoices for billing and forwards to manager for approval.
8. Provides general clerical and administrative support to DC management personnel.
9. Conducts inventory of office supplies and warehouse uniform items; generates orders to stay within budgeted amounts and obtains approval from appropriate manager prior to ordering.
10. Uses online application system to track, screen, and update all applications.
11. Assists admin clerk with reporting from the Taleo system to keep up to date records on applicants.
12. Closely works with Human Resources team in providing customer service to our employees .
13. Handles a significant amount of confidential information with dignity and respect.

Tips to write Administrative clerk job description

Top 7 job description forms.

5 steps to writer write an effective Administrative clerk job description.

12 tips to write Administrative clerk job description.

• Base on the above job description, you can set up: Administrative clerk daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Administrative clerk KPIs, Administrative clerk KRAs, Administrative clerk job objectives/goals, job standards/requirements, job specifications/qualifications.

Administrative clerk qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Administrative clerk ) to determine job criteria for Administrative clerk position. Administrative clerk’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Administrative clerk qualifications:

1. 2 years of professional administrative support experience required
2. High School Diploma or equivalent required; associates or Bachelor’s degree preferred
3. Customer service experience
4. Ability to work independently
5. Strong organizational skills
6. Advanced computer skills, including Microsoft Word, Excel, Outlook; PowerPoint and/or AS400 skills highly desirable, as is the ability to learn other software systems
7. Work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required

Administrative clerk career advice

Below are top useful guides for Administrative clerk career:

Top 9 skills for administrative management
Top 12 books for administrative positions
• Top 64 administrative forms
• Top 16 administrative job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Administrative clerk job search tips

Below are top materials for Administrative clerk job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 74 administrative interview questions and answers
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Administrative clerk performance appraisal

• 40 administrative KPIs (this post includes metrics to measure Administrative clerk performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Administrative clerk KRAs/scorecard

Administrative clerk wages, salary

Below are useful materials for Administrative clerk wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: accounting, business, construction, retail, sports, healthcare, hotel, event, it, non-profit, medical, property, school, sales, university, restaurant, hospital, database…

If you need more free Administrative clerk job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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