Administrative manager job description

Administrative manager job description

This post includes contents of job profile/title such as: job purpose/role, job functions, key duties/responsibilities/tasks list and other documents related to Administrative manager position.

You also ref top job materials for Administrative manager as below (at the end of this post):

• Top 16 administrative job descriptions
• Top 64 administrative forms
• 74 administrative interview questions and answers
• Top 9 skills for administrative positions
• Top 12 books for administrative positions

Job purpose of Administrative manager is to plan, direct, or coordinate supportive services of an organization, such as record-keeping, mail distribution, telephone operator/receptionist, and other office support services…

Key duties/responsibilities of Administrative manager

You can ref some job descriptions for Administrative manager as follow:

Job description sample 1

1. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.

2. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.

3. Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.

4. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.

5. Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.

6. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.

7. Provides historical reference by developing and utilizing filing and retrieval systems.

8. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.

9. Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

10. Contributes to team effort by accomplishing related results as needed.

11. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.

12. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.

Job description sample 2

1. Serves as the liaison with EDC’s Human Resource Department, responsible for processing and maintaining records for all LLI personnel actions
2. Works closely with LTD’s Senior Administrative Manager to coordinate systems, manage office space, and share policy information
3. Maintains distribution lists that feed LTD and EDC lists
4. Manages contact and requests from the Maine office/staff
5. Compiles unit news and information for LTD communication initiatives
6. Coordinates work flow and policy implementation with unit’s administrative staff, including information about use of EDC’s meeting and webinar technology resources
7. Monitors expenses for the G&A; funds allocated by the division for management and development
8. Manages all equipment inventory and orchestrates unit equipment and supply purchases

Job description sample 3

1. Coordinate internal and external meetings, conference calls, etc. for Health Care Innovation staff and the Vice President, and assist in providing all materials required for meetings.
2. Assist the Health Care Innovation Division in the development and processing of consulting contracts.
3. Assist the Vice President with the preparation and distribution of materials for various committee meetings.
4. Maintain a calendar of deadlines and ensure that all requests for information and reports are submitted in a timely manner from the Divisional business units and other areas.
5. Draft financial, statistical, narrative, and/or other reports as directed.
6. Assist Divisional staff with completion and submission of travel expense reimbursement reports.
7. Create and implement electronic filing and correspondence systems for the Division.
8. Oversee administration of Divisional budgets.
9. Perform other related administrative duties as assigned.

Tips to write Administrative manager job description

Top 7 job description forms.

5 steps to writer write an effective Administrative manager job description.

12 tips to write Administrative manager job description.

• Base on the above job description, you can set up: Administrative manager daily tasks for job levels (such as entry level, junior, senior…), monthly tasks, weekly activities, Administrative manager KPIs, Administrative manager KRAs, Administrative manager job objectives/goals, job standards/requirements, job specifications/qualifications.

Administrative manager qualifications needed, job specification

You can use the KSA model (this model to identify key/core competencies/competency profile for Administrative manager ) to determine job criteria for Administrative manager position. Administrative manager’s job standard includes the following elements:

1. Education, knowledge requirements (includes diplomat, degree, certification, training courses…)
2. Experience: (in KSA model, we use skills, not use experience).
3. Skills list/required (includes technical skills, soft skills, hard skills, management skills).
4. Abilities, attributes, traits, qualities:
5. Other characteristics: A general category for other personal như Factor personality, willingness, interest, motivation and licenses …

Below is list of Administrative manager qualifications:

1. Associate’s degree or equivalent
2. Bachelor’s degree or equivalent combination of training & education desirable
3. With Associate’s degree, 3–5 years related administrative management experience, including superb word processing skills and solid experience with 3 or more computer applications (including Microsoft Office, Sharepoint, Drupal, Adobe Connect, WebEx, presentation software)
4. With Bachelor’s degree, 1–3 years related experience, including superb word processing skills and solid experience with 3 or more computer applications (including Microsoft Office, Sharepoint, Drupal, Adobe Connect, WebEx, presentation software)
5. Demonstrated capacity to take initiative and follow through on tasks to timely completion
6. Strong organizational & analytical skills and aptitude for details
7. Demonstrated ability to manage multiple, competing priorities and deadlines
8. Strong written and verbal communication skills
9. Punctuality and presence in the office

Administrative manager career advice

Below are top useful guides for Administrative manager career:

Top 9 skills for administrative management
Top 12 books for administrative positions
• Top 64 administrative forms
• Top 16 administrative job descriptions
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

Administrative manager job search tips

Below are top materials for Administrative manager job application:

• Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
• 74 administrative interview questions and answers
74 interview questions and answers
• Job interview checklist 40 points
• 13 types of interview questions and how to solve them
• Top 8 interview thank you letter samples

Administrative manager performance appraisal

• 40 administrative KPIs (this post includes metrics to measure Administrative manager performance)
• 11 performance appraisal methods (includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Administrative manager KRAs/scorecard

Administrative manager wages, salary

Below are useful materials for Administrative manager wages, salary:

• Top 12 salary negotiation tips
• Top 9 tips to get high salary

Fields related:

The above job descriptions can be used for fields: accounting, business, construction, retail, sports, healthcare, hotel, event, it, non-profit, medical, property, school, sales, university, restaurant, hospital, database…

If you need more free Administrative manager job description forms/templates/formats in details, please leave comments at the end of this post. You also can save as this free file as pdf/doc or download free career, KPI ebooks at sidebar. Update: 2014.

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14 Responses to “Administrative manager job description”

  1. selva says:

    Please send me details of administration Manager duties

  2. Mick says:

    kindly send me the sample answers to interview questions for post of administration manager

  3. nasir ahmed says:

    kindly send me the job description of Administration manager

  4. Kylie Tan says:

    Please send me the sample answers to interview questions for administration manager

  5. Joseph Mwelwa says:

    I have benefited from your material

  6. Joseph Mwelwa says:

    Your definations are so simple and straight to the point. They are very easy to understand.

  7. paul says:

    admin duties

  8. elsa andales says:

    please send me details and job description of admin. manager, also send a sample answers to interview question.

  9. R.T.Saravanakumar says:

    i am in need of the total set of roles and responsibilities of all department managers in a organisation irrespective of industry.
    with regards

  10. oluwaseun says:

    Pls Kindly send me the duties of Admin Officer & also if it right for an Admin officer to deal with account……..

  11. N.MANOHARAN says:

    kindly send me the role and responsibility of Administrative Manager

  12. ijas says:

    kindldy send me a sample answers to interview quistions for post of administrative manager

  13. Mian Hamid Rashid says:

    Please send me the sample answers to interview questions for administration manager

  14. Shilpa Mitra says:

    Please Let me know the work details of Administrative dept and Admin Manager

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